IRS SS-4 Confirmation Letter: Who Can Get One and How to Apply?

An EIN is a 9-digit number assigned to employers, foundations, sole proprietors, corporations, partnerships, estates, certain individuals and other entities for tax filing and reporting purposes. Interested persons must submit a Form SS-4 with valid information to the IRS to receive a confirmation letter including an EIN.

Letter of confirmation from the tax administration SS-4

The SS-4 confirmation letter is an official document issued by the IRS confirming the issuance of an Employer Identification Number (EIN) to an individual’s business.

The IRS SS-4 confirmation letter includes the individual’s legal name, address, EIN, and date of issue. It can be used to verify an individual’s EIN for several financial and business activities.

If you need your SS-4 confirmation letter, then you should submit an application form with correct, valid and complete details to the IRS. Information entered by an individual on this form may be used to determine the federal tax returns you must file.

Individuals can submit Form SS-4 by fax, online, or by mail. If an individual does not have a legal residence, principal place of business, or principal office or agency in the United States or United States territories, they may call 267-941-1099 from 6:00 a.m. to 11:00 p.m. (Eastern Time), Monday through Friday, to obtain EIN.

Who can get an IRS SS-4 confirmation letter?

Form SS-4 can be used to apply for an EIN. An EIN is a 9-digit number typically assigned to sole proprietors, corporations, partnerships, estates, foundations, and other entities for tax filing and reporting purposes.

The information that an individual enters in this form will help them establish a business tax account.

The EIN can only be used for business activities. Individuals cannot use their EIN in place of their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN). So, anyone who wants to get an Employer Identification Number (EIN) for their business or organizational purposes can apply for it by filing Form SS-4 with the IRS.

How do I apply for an IRS SS-4 confirmation letter?

Individuals can apply for IRS SS-4 confirmation letters online, by phone (only for applicants living outside the United States or United States territories), by fax, or by mail, depending on how soon they need to use the EIN. The steps to apply for an SS-4 confirmation letter are listed below.

• Go to the website.
• Find the Form SS-4 (Request for Employer Identification Number) button and then click it.
• A form is displayed on the screen.
• Enter all required information such as LeMral name of the entity, city, state, zip code, street, postal address, trade name of the company, type of entity, etc.
• Choose a reason for applying from the available options.
• If the individual has ever applied for and received an EIN, then press the “Yes” button or enter the previous EIN in the requested session.
• After checkingMr all the information you entered, send your Form SS-4 to the IRS.
• After reviewing the information you entered on this form, the IRS will issue an SS-4 confirmation letter, along with an authorized EIN for your business entity.

How long does it take to receive an SS-4 confirmation letter?

After submitting the SS-4 application form to the IRS, the time it takes to receive your SS-4 confirmation letter can vary. This will depend on the method you used to apply for Form SS-4. When an individual submits this form online, they will receive their EIN immediately and a confirmation letter will be immediately available for download.

On the other hand, if an individual submits their application form by fax, it usually takes about 4 business days to receive your EIN and confirmation letter. If an individual submits their SS-4 form by mail, it may take about 4 to 6 weeks to receive their EIN and confirmation letter from the IRS.

If an individual entity needs to obtain an EIN, then it must provide all valid required information on this form. The IRS will not be able to issue an EIN to individuals unless you provide all of the required information related to your entity. Please note that you may be penalized if you provide false, incorrect or invalid information.

What should you do if your circumstances change?

As we know, keeping your SS-4 form up-to-date is very important. If there are changes in individual circumstances such as address and phone number, it is very important to update the information you entered on Form SS-4 and submitted to the IRS.

In this case, individuals should use Form 8822-B to report changes to their responsible party, address, or location. Please note that changes in responsible parties must be reported to the IRS within 60 days.

But if an individual needs to update other types of information, such as your entity’s legal name, business name, and new location, then they must submit a new Form SS-4 with the updated details.

You can also contact the IRS Business & Specialty Tax Line by calling 800-829-4933 for assistance. They can inform and guide you on specific steps based on the changes you need to make.